Meeting Room Reservations

* indicates required field
Organization Name*

Contact Person*

Email Address*

Phone Number*

Organization Type (If your group does not apply to these categories, please speak with Director for approval)
GovernmentalNon-Profit (501(c)(3) certificate must be provided)Commercial/Religious/Political

Describe the nature and purpose of your event/meeting

Number of Expected Attendees

Please note: Meeting room reservations are not confirmed until this completed form has been reviewed and approved by designated library personnel.

Appeal Process: Groups or individuals who are denied use of a library meeting room may appeal in writing to the Library Director. Mailing address: 120 Academy St. Trenton, NJ 08608

City

State

Zip Code

I agree the above organization is a not for profit organization and I have received no profits nor solicited any donations, services, or property as a requirement of attendance.
yesno

Meetings may be scheduled no more than two months in advanced. Meetings must be scheduled during regular business hours only: Monday-Thursday 9:00 am - 7:45 pm; Friday & Saturday 9:00 am - 4:45 pm. All meetings must adjourn 15 minutes prior to closing and the room must be returned to original condition.

As an authorized adult representative of the above organization, I hereby apply for the use of the meeting room as indicated above. I have read the policies and rules governing the use of the meeting facilities and agree to abide by them. I understand that misrepresentation by an applicant concerning the sponsors, content, purpose activities and/or audience of any scheduled event will be cause for barring use of the space by that applicant and group. I understand the library has the right to cancel confirmed reservations if it conflicts with a library program.
yesno

Will Children be a primary audience?
yesno

If Yes: Will the group abide by the following ratio for supervision 1 adult: 5 children under the age of 7 and 1 adult: 10 children over the age of 7.
yesno

Will a library card holder in good standing at least 18 years of age be present during the entire use of the library meeting rooms?
yesno

Will the meeting be a traditional sit-down meeting?
yesno

If no, please detail the activities you have planned:

Will your meeting require any special set-up or rearrangement of the meeting room (tables/chairs?)
yesno

If yes, please detail the arrangement:

Has your group used the meeting room previously (either with or without you?)
yesno

If yes, please list previous date and describe usage.

Does your meeting require any discretion or privacy?
yesno

If yes, please detail the need:

Will your meeting charge an admission fee? Are tickets or reservations being taken before hand?
yesno

Is your meeting open to the public?
yesno

Will your group make any product or service presented available for sale at or after the event?
yesno

Will your group solicit funds or donations from the attendees?
yesno

Is your group a commercial entity?
yesno

If yes, what is your service or product?

Is your group a political entity?
yesno

If yes, what is your groups affiliation or purpose?

Will you be handing out any material or documents identifying your entity?
yesno

Will your group be bringing/providing food or drink?
yesno

If yes, please list:

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