Meeting Room Reservations

* indicates required field
Organization Name*

Contact Person*

Email Address*

Phone Number*

Organization Type (If your group does not apply to these categories, please speak with Director for approval)
GovernmentalNon-Profit (501(c)(3) certificate must be provided)Commercial/Religious/Political

Describe the nature and purpose of your event/meeting

Number of Expected Attendees

Please note: Meeting room reservations are not confirmed until this completed form has been reviewed and approved by designated library personnel.

Appeal Process: Groups or individuals who are denied use of a library meeting room may appeal in writing to the Library Director. Mailing address: 120 Academy St. Trenton, NJ 08608

City

State

Zip Code

I agree the above organization is a not for profit organization and I have received no profits nor solicited any donations, services, or property as a requirement of attendance. *
yesno

Meetings may be scheduled no more than two months in advanced. Meetings must be scheduled during regular business hours only: Monday-Thursday 9:00 am - 7:45 pm; Friday & Saturday 9:00 am - 4:45 pm. All meetings must adjourn 15 minutes prior to closing and the room must be returned to original condition.

As an authorized adult representative of the above organization, I hereby apply for the use of the meeting room as indicated above. I have read the policies and rules governing the use of the meeting facilities and agree to abide by them. I understand that misrepresentation by an applicant concerning the sponsors, content, purpose activities and/or audience of any scheduled event will be cause for barring use of the space by that applicant and group. I understand the library has the right to cancel confirmed reservations if it conflicts with a library program.
yesno

Will Children be a primary audience? *
yesno

If Yes: Will the group abide by the following ratio for supervision 1 adult: 5 children under the age of 7 and 1 adult: 10 children over the age of 7. *
yesno

Will a library card holder in good standing at least 18 years of age be present during the entire use of the library meeting rooms? *
yesno

Will the meeting be a traditional sit-down meeting? *
yesno

If no, please detail the activities you have planned:

Will your meeting require any special set-up or rearrangement of the meeting room (tables/chairs?) *
yesno

If yes, please detail the arrangement:

Has your group used the meeting room previously (either with or without you?) *
yesno

If yes, please list previous date and describe usage.

Does your meeting require any discretion or privacy? *
yesno

If yes, please detail the need:

Will your meeting charge an admission fee? Are tickets or reservations being taken before hand? *
yesno

Is your meeting open to the public? *
yesno

Will your group make any product or service presented available for sale at or after the event? *
yesno

Will your group solicit funds or donations from the attendees? *
yesno

Is your group a commercial entity? *
yesno

If yes, what is your service or product? *

Is your group a political entity? *
yesno

If yes, what is your groups affiliation or purpose? *

Will you be handing out any material or documents identifying your entity? *
yesno

Will your group be bringing/providing food or drink?
yesno

If yes, please list:

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